Ratlou Local Municipality in South Africa’s North West Province has published a formal Invitation to Bid covering three distinct contract opportunities across financial management systems, insurance brokerage, and media publishing. Documents became available on 14 April 2026, with a unified closing date of Thursday, 07 May 2026 at 11h00.
The notice was signed by Municipal Manager Mr Lloyd Leoko and published directly on ratlou.gov.za. All three tenders are evaluated on an 80/20 preferential points system, with no compulsory briefing session required. Bid documents are available via the National Treasury eTender portal at etenders.gov.za, or in hardcopy from the municipality’s offices at R507 Delareyville Road, Setlagole, at a non-refundable fee of R1,000.
Tender 1: mSCOA Financial Management System Support — 36 Months Ref: NW381/BTO01/2025/2026
The municipality is seeking a service provider for the support and maintenance of its Municipal Standard Chart of Accounts (mSCOA)-compliant financial management system for a period of three years. mSCOA is a mandatory National Treasury framework governing how municipalities classify, record, and report financial transactions. Compliance is non-negotiable under the Municipal Finance Management Act and is directly tied to audit outcomes and budget credibility.
This is a sustained, compliance-critical engagement. Providers with municipal financial systems experience — particularly across non-metropolitan and rural local government environments, are well-positioned to bid. CSD registration, a valid Tax Clearance Certificate, and B-BBEE documentation are required. Proof of residence and business address for all directors, dated within three months of the advertisement, must also be included.
Contact: Thato Blom — 018 330 7000 / 082 666 4551 / thatob@ratlou.gov.za
Tender 2: Insurance Broker — Short-Term Municipal Portfolio — 24 Months Ref: NW381/CORPS01/2025/2026
Ratlou Local Municipality is appointing an insurance broker to underwrite and manage its short-term insurance portfolio for a period of 24 months. The scope covers the municipality’s full insurance exposure, making this a material financial services contract for qualifying brokers licensed to operate in the local government sector.
Bidders must be registered with relevant professional bodies or councils, a condition explicitly listed under tender requirements for this lot. Financial services providers targeting municipal clients in the North West Province should treat this as a direct market-entry or retention opportunity.
Contact: Ester Mokoena — 018 330 7000 / 076 990 9424 / ester@ratlou.gov.za
Tender 3: Panel of Media and Newspaper Publishers — 36 Months Ref: NW381/OOM02/2025/2026
The municipality is constituting a panel of not more than five media and newspaper publishers to serve its communication and public notice obligations over a 36-month period. Publishers registered with relevant professional bodies or councils are eligible to apply.
For community media houses, regional newspapers, and independent publishers operating in the North West Province, this represents a reliable, multi-year revenue stream anchored in statutory municipal communication requirements. Panel placement, rather than a single-supplier award, means multiple qualifying publishers can secure a position simultaneously.
Contact: Lesego Metsi — 018 330 7000 / 066 475 2739 / metsilesego@gmail.com
Submission Requirements Applicable to All Three Tenders
All bids must be submitted on the original tender document form as provided by the municipality. Bids must be sealed, clearly marked with the relevant tender reference number and description, and deposited in the tender box at Ratlou Local Municipality, R507 Delareyville Road, Setlagole village, on or before Thursday, 07 May 2026 at 11h00.
Electronic and telegraphic tenders will not be accepted. Copies of certified documents are not permitted, only original certified copies are accepted, dated no older than three months from the advertisement date. All prospective bidders must be registered on the Central Supplier Database in line with MFMA Circular 81. CIPC company registration and director identity verification will be conducted against the CSD.
Supply Chain Management queries must be directed to Ipakeng Lekoto on 018 330 7000 during office hours.
